Talbot County, Maryland

Summary:

Accounts Payable Clerk is responsible for processing invoices, reconciling vendor statements, and ensuring timely, accurate payments. Supports month-end close and maintains compliance with company policies while collaborating with vendors and internal teams.

Essential Duties and Responsibilities:

·         Reviews and verifies source documents such as bills, receipts, transmittal sheets, invoices, benefit claims and/or vouchers. 

·         Verify approval on all invoices and check request and other documents. 

·         Verify account coding for application to proper County general ledger account.

·         Enters, posts and records credits and debits to establish ledger accounts.

·         Proves account balances posted in ledger accounts with source document totals to identify record discrepancies.

·         Researches discrepancies in account balances by retrieving and examining original records for miscalculations or posting errors.

·         Corrects inaccuracies in account balances and adjusts accounting records to balance with source document totals.

·         Summarizes numerical data using computer programs, adding machines or calculators for use in the preparation of financial records and reports.

·         Prints checks and other financial documents.

·         Prepares checks for mailing, including review of checks to insure that the vendor address and amounts are correct and prepared documents for the Accounts Payable (payment) files.

·         Communicates with external and internal customers regarding incomplete or inaccurate invoices or reports or delinquent accounts.

·         Maintains all Account Payable (payment) files for County.

·         Assists auditors who examine County accounts by providing source documents, summarized data, audit trails and periodic reports for their review.

·         Responds to inquiries from County staff and or management, vendors and other interested parties related to accounts payable records.

·         Researches delinquent accounts.

·         Update and maintain vendor database insuring that all necessary information to issue IRS form 1099 each year is entered in the vendor system.

·         Assist other Finance Office duties and responsibilities as needed.

·         Perform other related duties as required.

Qualifications:

·         Knowledge of the principles and practices of reviewing, verifying, recording, adjusting and balancing financial transactions.

·         Knowledge of the principles and practices of bookkeeping.

·         Knowledge of the organization of common books of accounts and the process of monitoring financial records.

·         Skill in posting and balancing accounts and calculating percentages.

·         Skill in resolving problems associated with incomplete, inaccurate or conflicting source data and in reconciling and correcting errors in accounts.

·         Skill in managing work time efficiently and effectively under deadlines.

·         Ability to use a computer to access, input and extract data.

·         Knowledge with Excel and Word, including setting up worksheets and other documents.

·         Ability to use a 10 key calculator to run tapes.

·         Ability to communicate effectively.

·         Ability to work independently.

·         Ability to establish and maintain effective working relationships with Finance Office staff, vendors and representatives from all County Departments.

Physical Demands:

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

Work Environment:

Office setting.

Benefits

Talbot County Government employees are provided one of the most competitive pay and benefit packages in the area. To view all benefits, click here.

Other:

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two to three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Application:

Apply

Talbot County is an equal opportunity employer. The county does not discriminate on any basis prohibited by federal, state, or local law.